Email Data Loss Prevention

Protect sensitive data from loss, misused, or unauthorized access by detecting and preventing                                       disclosure or unsolicited inbound data leakage via email.

What Is Email Data Loss Prevention (DLP)?

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Email Data Loss Prevention solutions are designed to protect sensitive information from accidental or intentional data loss through email. These solutions can detect, monitor, and block any sensitive information from being sent outside the organization's network. Without robust controls, sensitive or valuable data can be leaked accidentally or targeted by malicious actors looking to exfiltrate it for monetary gain. And these threats can come from within the organization (e.g., insider threat) or from the outside in the form of ransomware and other cyberattacks.

To avoid data leakage and exfiltration via email, organizations apply Email Data Loss Prevention (DLP) practices and tools to safeguard their business-critical data, often with a Secure Email Gateway appliance. Email DLP focuses on minimizing the risk to the organization by detecting and preventing unauthorized disclosure via email before the data breach occurs.

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what is email dlp?

What Is Adaptive Redaction?

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Adaptive Redaction technology sets Email Data Loss Prevention apart from other vendors. It occurs during the content inspection process in real time, and deconstructs files down to their constituent parts. Once sensitive or personal information is identified, it automatically;: 

  • Removes, deletes, or sanitizes the files as per the rules set by the organization.
  • Reconstructs them, allowing them to continue without delay.
  • Inspection is not limited by zip/encryption, file size, analysis timing delays, or multiple embedded document layers.
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What Makes Email DLP Differ from Other Types of DLP?

FLEXIBLE POLICY DESIGN

Allows organizations to measure the effectiveness of DLP policies before they are implemented, refined, and finally deployed to comply with industry regulations. 

UNIQUE ADAPTIVE FEATURES

Automatically detects scanned documents and images, and removes sensitive and hidden data.

MINIMIZES FALSE POSITIVES

Avoids unnecessary disruption to daily business by improving efficiency, and lowers IT overhead costs.

CONTINUOUSLY REMEDIATES

Mitigates non-compliance with governance policies and data extraction by unauthorized individuals or malware.

Dig deeper into our Email Data Loss Prevention solution

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Enhancing Data Loss Prevention in Microsoft 365

Microsoft 365 (formerly Office 365) is fast becoming the collaboration tool of choice for many corporations. Leveraging the cloud, it allows professionals to create and communicate with ease. Microsoft 365 offers multiple tiers of capability, including provisions for data loss prevention – but are these features comprehensive enough to secure data to satisfy the strictest regulatory requirements?

Adaptive DLP works alongside Microsoft 365 deployments to make the most of the cloud-centric infrastructure, but with zero compromise on security. You'll benefit from greater DLP controls, protection from incoming cyber threats, and more flexibility when implementing policies. as well as a reduced total cost of ownership.

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Enhancing Data Loss Prevention in Office 365

Fortra's Email Data Loss Prevention solution fortifies Microsoft 365 for comprehensive threat protection

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DLP Knowledge Panel

  • Network: This type of DLP helps support compliance and reduce risks of data loss by monitoring and controlling the flow of sensitive data via all network traffic, email, or web, and then enforcing policies to ensure protection.
  • Endpoint: This type can monitor, detect, and prevent the unauthorized transfer of sensitive data from endpoints such as laptops and desktops. It focuses on protecting data that resides on or is accessed through endpoint devices.
  • Cloud: This type of DLP allows your organization to adopt cloud applications and storage while maintaining needed visibility and control. It can integrate with leading cloud storage providers to enable the encryption of, removal of, or automated remediation of sensitive data before the file would be shared in the cloud, or can scan and audit anytime afterwards.
  1. For compliance: It can be used to monitor, detect, and protect an organization’s sensitive information that is subject to regulatory standards, such as PII data, HIPAA privacy, or GDPR regulations. In this case, DLP monitors activities involving this data and provides reports to document compliance.
  2. For Intellectual Property (IP) protection: It can be used to protect organizations' IP data by monitoring, detecting, and preventing unauthorized sharing or leakage of sensitive corporate information via email.
  1. Identify the types of data that need protecting. This might be data based on regulation (GDPRHIPAA), personal data (PII or PCI), or other valuable, business-critical data. 
  2. Consider whether data needs to be labeled according to its classification, where it is stored (on-premise or in the cloud), how it is shared (via email, web, or managed file transfer) and who needs access to it. 
  3. Even with risks minimized, ensure that everyone knows what to do through cybersecurity awareness training and simulations of data breaches.

Additional Fortra Solutions for Data Loss Prevention

If you need to better see and protect critical data and IP, Fortra offers additional market-leading endpoint data loss prevention to complement our email security solutions. 

Endpoint DLP 

The most robust coverage and control for Windows, macOS, and Linux endpoints in order to ensure there are no gaps in your data protection strategy. It does so by capturing and recording events at the system, user, and data levels, and allows you to fine tune responses based on these various factors. With SaaS deployment options and managed services, Fortra's Digital Guardian deploys rapidly and delivers fast results.

Enterprise DLP

These types of solutions can be deployed alongside data classification tools and software for managed file transfers (MFT), such as the Secure ICAP Gateway. During the process, adaptive DLP recognizes the different data classification labels and automatically enforces the appropriate policy and ensures labeling remains in place as the data moves throughout the network or leaves the organization.

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Incorporating email DLP into your cybersecurity portfolio is crucial. Talk to one of our experts to discover the DLP solution that's right for your organization.

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